About Ivy City Co.
Ivy City is a fast-growing, women-founded fashion brand built on creativity, community, and purpose. We design timeless, high-quality pieces that bring joy and confidence to everyday life. Our team is passionate about creating beautiful products, delivering exceptional customer experiences, and fostering a positive, collaborative workplace where ideas and people thrive.
About the Role
We are seeking an experienced Production Coordinator to play a critical role in managing and optimizing our product development and production processes in a hybrid role based in Riverton, UT. With 3-5 years of experience in retail or fashion production coordination, you will oversee complex timelines, coordinate with international vendors, and ensure compliance with import regulations. This role will be responsible for proactively identifying and resolving production challenges, maintaining accurate product and compliance data in AirTable, and ensuring cross-functional teams are equipped with the information and assets they need for successful product launches. The ideal candidate is highly organized, excels in vendor communication, and can manage multiple priorities in a fast-paced, evolving environment. This role will be performed with a hybrid schedule in Riverton, UT.
Responsibilities
Production Planning & Tracking
- Oversee production calendars and timelines for all product categories, ensuring alignment with season launch dates.
- Track, review, and approve development and production samples, escalating quality or fit concerns as needed.
- Anticipate and mitigate delays by proactively adjusting schedules and communicating changes to stakeholders.
- Manage sample shipments for internal teams, marketing initiatives, photo shoots, and retail locations.
Vendor & Supplier Management
- Serve as the primary day-to-day contact for factories and suppliers, maintaining strong relationships and driving accountability.
- Negotiate and confirm production schedules, delivery dates, and quality standards with vendors.
- Monitor compliance with import and trade regulations, ensuring accurate documentation for customers clearance.
- Partner with vendors to troubleshoot and resolve production issues quickly to avoid delays.
Data Management & Compliance
- Maintain detailed, accurate product data and milestones in AirTable, ensuring real-time visibility for internal teams.
- Oversee import compliance documentation, including HTS codes, country-of-origin details and labeling requirements.
- Manage and update cost sheets, product specifications, and approval records throughout the production lifecycle.
Cross-Functional Collaboration
- Partner with merchandising, marketing, and e-commerce teams to ensure timely product readiness for launches.
- Provide accurate product details, photography samples, and technical information to support go-to-market efforts.
- Prepare materials and present updates in internal line reviews, assortment meetings, and vendor presentations.
- Support quality control processes by reviewing pre-production and bulk samples against approved standards.
Qualifications
- 3-5 years of experience in production coordination, including import management, within the retail or fashion industry (required).
- Exceptional organizational skills and meticulous attention to detail.
- Proven ability to drive projects with urgency and meet tight deadlines.
- Strong communication skills with a commitment to clear, consistent updates.
- Ability to take ownership of projects, influence others, and drive process forward to completion.
- Advanced proficiency in Microsoft Excel for tracking, analysis, and reporting.
- In-depth knowledge of import compliance standards and regulations.
- Proven ability to manage multiple projects and deadlines in a fast-paced, dynamic environment.
Why Ivy?
- Fast-growing fashion brand with big ambitions.
- Mid-sized team where your ideas have real impact.
- Mission-driven culture that values beauty and quality.
- Flexible remote or hybrid work options.
- Paid time off to rest and recharge.
- Comprehensive health benefits for you and your family.
- Exclusive employee discount on our products.
How to Apply
If you are interested in Ivy City, submit a copy of your resume and preferred salary range to careers@ivycityco.com