Administrative Assistant
About the Role
We are on the hunt for a dress-obsessed Administrative Assistant available full-time at Ivy City Co.’s Riverton office. Part of Ivy’s HQ team, our Administrative Assistant will work a hybrid schedule, in-office on Monday, Tuesday, and Thursday. Our multi-faceted Administrative Assistant will focus on a variety of tasks including office administration, employee experience, accounts payable, and more. Our Administrative Assistant will foster an inclusive, upbeat culture while being detail-oriented, willing to help where needed, and maintaining confidentiality.
Responsibilities
- Be the face of Ivy City’s positive and inclusive culture
- Oversee and track employee recognition and appreciation
- Partner with HR Director to implement onboarding and offboarding
- Plan and execute internal employee and external events
- Post job openings and employee shoutouts online
- Schedule interviews and complete reference checks
- Maintain employee records and complete external requests (employment verifications)
- Oversee maintenance of Riverton office and warehouse
- Maintain office supply inventory and manage all Amazon purchasing
- Receive and distribute mail
- Transcribe leadership meetings and assign follow-up tasks
- Assist Ivy executives in various tasks including but not limited to scheduling, coordinating meetings, etc.
- Process accounts payable and incoming payments in compliance with financial policies and procedures
- Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data and reconciling credit card transactions
- Assist with additional tasks as needed
Qualifications
- Upbeat, altruistic attitude
- Detail-oriented and organized
- Maintain confidentiality
- Foster team engagement
- Technology savvy
- Previous event planning and AP experience preferred
Why Ivy?
- Hybrid schedule
- PTO
- Health insurance benefits
- Weekly lunches on us
- Stocked break room
- Quarterly team building activities
- Employee discount
- (1) free dress of choice on your first day and on your birthday each year
How to Apply
- If you’re interested in joining the team, apply here or send a copy of your resume and your preferred salary range to megan@ivycityco.com.