Administrative Assistant

About the Role

We are on the hunt for a dress-obsessed Administrative Assistant available full-time at Ivy City Co.’s Riverton office. Part of Ivy’s HQ team, our Administrative Assistant will work a hybrid schedule, in-office on Monday, Tuesday, and Thursday. Our multi-faceted Administrative Assistant will focus on a variety of tasks including office administration, employee experience, accounts payable, and more. Our Administrative Assistant will foster an inclusive, upbeat culture while being detail-oriented, willing to help where needed, and maintaining confidentiality.




  • Be the face of Ivy City’s positive and inclusive culture
  • Oversee and track employee recognition and appreciation
  • Partner with HR Director to implement onboarding and offboarding
  • Plan and execute internal employee and external events
  • Post job openings and employee shoutouts online
  • Schedule interviews and complete reference checks
  • Maintain employee records and complete external requests (employment verifications)
  • Oversee maintenance of Riverton office and warehouse
  • Maintain office supply inventory and manage all Amazon purchasing
  • Receive and distribute mail
  • Transcribe leadership meetings and assign follow-up tasks
  • Assist Ivy executives in various tasks including but not limited to scheduling, coordinating meetings, etc.
  • Process accounts payable and incoming payments in compliance with financial policies and procedures
  • Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data and reconciling credit card transactions
  • Assist with additional tasks as needed




  • Upbeat, altruistic attitude
  • Detail-oriented and organized
  • Maintain confidentiality
  • Foster team engagement
  • Technology savvy
  • Previous event planning and AP experience preferred


Why Ivy?


  • Hybrid schedule
  • PTO
  • Health insurance benefits
  • Weekly lunches on us
  • Stocked break room
  • Quarterly team building activities
  • Employee discount
  • (1) free dress of choice on your first day and on your birthday each year


How to Apply


  • If you’re interested in joining the team, apply here or send a copy of your resume and your preferred salary range to